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Saturday, 25 October 2014
 
 
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OPEN RECORDS REQUESTS

The Public Information Act
Texas law gives you the right to access government records. All government information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies are to promptly release requested information that is not confidential by law or information for which an exception to disclosure has been sought.

Click the link below to read more information:

Rights of the Requestor

Responsibilities of Government Bodies

Procedures to Request and Obtain Information

Information to be Released

Fees/Charges for Open Records Requests

Verify a License or Registration Number

How to Submit an Open Records Request to the Dental Board


Rights of the Requestor:

As a requestor, you have the right to:
  • Have prompt access to information that is not confidential or otherwise protected;
  • Receive treatment equal to all other requestors, including accommodation in accordance with ADA requirements;
  • Receive a statement of estimated charges, when charges exceed $40, in advance of work being started and opportunity to renegotiate the request if charges are too high;
  • Choose whether to inspect the requested information at a time mutually acceptable to the agency and the requestor; receive copies of the information; or both;
  • Receive a waiver or reduction of charges if our agency determines that access to the information primarily benefits the general public;
  • Receive notice if we ask the Office of the Attorney General for a ruling on whether the information can be withheld under one of the accepted exceptions;
  • Lodge a complaint about charges for public records with the General Services Commission and a complaint related to other possible violations with the county attorney, criminal district attorney, or Office of the Attorney General.

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Responsibilities of Governmental Bodies:

All governmental bodies responding to information requests have the responsibility to:
  • Establish reasonable procedures for inspecting and copying public information and inform requestors of these procedures;
  • Treat all requestors equally, including accommodation in accordance with ADA requirements;
  • Be informed about open records laws and educate employees on the requirements of those laws;
  • Inform requestors of the estimated charges greater than $40 and any changes in the estimates, and confirm that the requestor agrees in writing to pay the costs before finalizing the request;
  • Inform requestors if the information cannot be provided promptly and establish a date and time to provide it within a reasonable time;
  • Contact requestors who wish to review records to set up a mutually agreeable time for doing so;
  • Ask for a ruling from the Office of the Attorney General regarding any information to be withheld, and inform the requestor of this request for ruling;
  • Segregate public information from information that might be withheld and provide that public information promptly;
  • Inform third parties if their proprietary information is being requested from the governmental body;
  • Respond in writing to all written communications from the General Services Commission or the Office of the Attorney General regarding complaints about violations of the Act.

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Procedures to Request and Obtain Information:

Please review the TSBDE Rule 102.2, Open Records Requests, for more information at: Rule 102.2.
  • Submit a written request (mail, fax, e-mail or in person) according to the agency's reasonable procedures.
  • Include enough description and detail about the information requested to enable our agency to accurately identify and locate the items requested.
  • Include a mailing address if you wish to have the copies mailed to you.
  • Cooperate with our reasonable efforts to clarify the type or amount of information requested.

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Information to Be Released:

Please review the TSBDE Rule 102.2, Open Records Requests, for more information at: Rule 102.2.
  • Information will be mailed if the requestor wishes; or
  • Requestors may review it at a time mutually acceptable to the requestor and the agency. If it cannot be produced within 10 business days, the public information department will notify the requestor in writing of the reasonable date and time when it will be available. Once a requestor has been notified that information is available, it is necessary to keep appointments to inspect records or pick up copies or risk losing the opportunity to see the information.

 

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Fees/Charges for Open Records Requests

Please click HERE to read SBDE Rule 102.2 for all costs associated with open records requests.

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Verify a License or Registration Number Here:   Dental Board License Database

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How to Submit an Open Records Request to the Dental Board:

1.  Open Records Requests must specify the documentation or information the request seeks.  If an Open Records Request fails to specify the documentation or information the request seeks, the Legal Division may issue a request for clarification to the requestor prior to providing further documentation or information.

2.  Include the full name, license type and license or registration number in the inquiry.

By Mail:
Open Records
Texas State Board of Dental Examiners
333 Guadalupe, Tower 3, Suite 800
Austin, Texas 78701-3942

E-Mail:   This email address is being protected from spam bots, you need Javascript enabled to view it   

Fax:  (512) 532-0637

In Person:  To schedule an appointment to review records at the offices of the State Board of Dental Examiners in Austin Texas, please call (512) 463-6400 and ask to speak with the Legal Division - Open Records Administrator. 

For complaints regarding failure to release public information, you may contact the Office of the Attorney General, Open Records Hotline, at (512) 478-6736 or toll-free at (877) 673-6839.

For complaints regarding overcharges, you may contact the General Services Commission at (512) 475-2497.

Address any questions about this open records policy to the Office of the SBDE General Counsel at 333 Guadalupe, Tower 3, Suite 800, Austin, TX 78701-3942 or by Fax: (512) 532-0637.

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